RTT
Business Consideration Program
Purpose of the project
The Brief: The overall purpose of the contract management system is to streamline administrative tasks by creating a centralised and uniform record for each contract’s processes.
Using contract management software can make it easier to monitor complex contracts without relying solely on paperwork.
Color Palette & Font
Black
Primary Color
Red
Primary Color
Dark Grey
Secondary Color
Light Grey
Secondary Color
Font: Open Sans
The Dilemma
Because they were using a paperwork contract management system, the procurement department was struggling with effectively managing the contract execution process, including the flow of documents between legal and other business owners, and the ability to easily locate documents.
The process lacked visibility and consistency with business owners which led to varying speeds of execution and a lack of accuracy in completeness of packets marked as executed.
Project Goals
- To completely eliminate the use of paperwork
- To optimise Vendor Management and SLA’s
- To eliminate missed deadlines
- To have contract data that is always accessible
- For Data searches and contract risk management to be made easy
- Easy contract monitoring
The Solution
sAfter evaluating off-the-shelf software solutions, they chose Providence’s Contract Management System – built on SharePoint and modernised with Microsoft Power Automate – due to existing SharePoint usage and familiarity with established security and governance in place.
The system includes personalised dashboards, e-approval process through Adobe eSign integration, collaborative communication, custom reporting, enterprise search, and secure document management.
Technologies used: SharePoint Online, Microsoft Power Automate, Adobe eSign, and integration with AIM.
